15 Best Accounting Software for Architects: Features & Costs

Architecture work is project based, phase driven, and full of reimbursables. The right accounting software for architects helps you track hours by phase, bill with AIA-style progress draws, manage retainers, and keep an eye on budget versus actual.

Below you’ll find a practical shortlist, clear feature notes, and simple cost guidance so you can pick a tool that fits your studio size and workflow.

What is Accounting Software?

Accounting software is the system that records your firm’s income, costs, assets, and taxes so you can trust the numbers behind every project decision. For architects, the right platform connects the general ledger with project accounting so time, expenses, subconsultant bills, and retainers flow into invoices and reports. Typical capabilities include bank feeds and reconciliation, estimates to invoices, time and expense capture, AP/AR, and financial reporting. Many tools add project features like phase budgets, WIP and percent complete, plus integrations for proposals, e-sign, and payroll. The outcome is simple: one source of truth for fees, costs, and cash so PMs and partners can see budget vs actual in real time.

What to Look For When Evaluating: Best Accounting Software for Architects

• Project billing that matches contracts: Support for progress billing, milestones, T&M, retainage, and change management. Easy AIA or RIBA style invoicing, with retainers you can apply across phases.

• Project and phase control: Job costing by project, phase, and task, with budgets, ETC and EAC, and clear WIP visibility. Rebillable time and reimbursables should move to invoices in one click.

• Time and expense usability: Fast mobile timesheets, receipt capture, mileage, role rates, approvals, and audit trails. Contractors and subs should be easy to add without breaking your chart of accounts.

• Reporting that answers real questions: Dashboards for fee burn, margin, utilization, backlog, AR aging, and project P&L. Dimensions or tags for client, office, discipline, and manager so you can slice results without a bloated COA.

• Cash and compliance: Solid bank reconciliation, sales tax or VAT handling, options for multi-currency and multi-entity consolidation if you grow into multiple offices.

• Integrations and ecosystem: Connect proposals, e-signature, payroll, document storage, and PM tools. CSV or API access matters for migration and BI.

• Security and roles: Role-based access for partners, PMs, and bookkeepers, with attachments for contracts, POs, and certificates.

• Total cost of ownership: Map pricing for base seats, add-ons, storage, implementation, and training. Ask vendors for data migration help and a sandbox to test your AIA-style billing before go-live.

• Fit by firm size: Solo or very small teams may prefer lightweight invoicing and time tracking. Growing studios usually need projects, retainers, and progress billing. Larger firms benefit from resource planning, advanced revenue recognition, and consolidation.

Use this checklist alongside the tool summaries and pricing notes above to shortlist 2 or 3 options, then pilot them on one active project to confirm billing fit, reporting clarity, and team adoption.

QuickBooks Online

Best for: small to mid-size architecture studios that need project-based job costing, progress billing, and clean financials without an on-prem server. Popular with small and mid-size studios that want project billing and clean books without servers. Use progress invoicing, time and expenses, and simple WIP views to keep margins visible while sharing access with your accountant.

Key Features for Architects

• Projects & job costing (Plus/Advanced): Track revenue, labor, billable expenses, and profitability by project. Use estimates, progress invoices, retainers, and change-order style revisions to keep margins visible.
  

• Progress invoicing from estimates: Convert an estimate to one or many invoices by percentage or line item, helpful for RIBA/AIA milestone billing and staged deliverables.
  

• Time & expense capture: Attach staff time and reimbursable costs to projects, mark as billable, and push directly to invoices. Deepest automation when paired with QuickBooks Time for timesheets and QuickBooks Payroll for labor costing.
  

• Vendor bills, retainers, and AP: Record supplier invoices, track retainers, set due-date reminders, and pay vendors online with Bill Pay.
  

• Budgeting and reporting: Project-level P&L, burn vs. fee tracking using classes/tags, custom fields, and (Advanced) Spreadsheet Sync to build deeper reports in Excel while staying connected to live data.
  

• Multi-user controls: Role-based access for partners, PMs, and bookkeepers with audit logs and document attachments for drawings, POs, and contracts.
  

• Integrations: Connect to proposal/PM tools, receipt capture, and document e-sign; export clean CSV for your practice-management suite.

Pricing

• Simple Start - €2.10/mo for the first 3 months (90% off), then €21/mo. 1 user + accountant access.

• Essentials - €3.10/mo for the first 3 months (90% off), then €31/mo. 3 users + accountant access.

• Plus - €4.50/mo for the first 3 months (90% off), then €45/mo. 5 users + accountant access.

• Advanced - €7.50/mo for the first 3 months (90% off), then €75/mo. 25 users + accountant access.

Notes: The page also shows a 30-day free trial toggle and Intuit Assist (AI features) highlighted in the plan cards.

Pricing and promotions may vary by region and time. Please check the vendor’s current pricing page before purchase.

Xero

Best for: small to mid-size architecture practices that want clean bank feeds, progress invoicing, and optional project time and expenses without a heavy ERP. A clean, cloud ledger with strong bank reconciliation and a rich add-on ecosystem. Track projects and costs, raise professional invoices, and extend into reporting or payments as your firm grows.

Key Features for Architects

• Quotes to progress invoices: Turn a quote into one or many invoices by line or percentage for staged billing and retainers.
  

• Project time and expenses: Track time, costs, and billable expenses with Xero Projects and push them straight to invoices.
  

• Expense claims and mileage: Mobile capture, approvals, and rebilling to projects.

• Multi-currency and tax handling: Helpful for cross-border consultants and suppliers.
  

• Bank feeds and rules: Automate reconciliations for retainers, deposits, and progress payments.
  

• Reporting and budgets: P&L by tracking categories or projects, cash flow, aged AP/AR, VAT/GST returns.
  

Pricing

• Starter - $2.90 per month for first 3 months, usually $29 per month. Quotes and 20 invoices, enter up to 5 bills, bank reconciliation, Hubdoc.

• Standard - $5 per month for first 3 months, usually $50 per month. Everything in Starter, unlimited bills, bulk reconcile, cash-flow views.

• Premium - $7.50 per month for first 3 months, usually $75 per month. Everything in Standard, plus multi-currency.
  

Add-ons shown in the pricing table

• Expense Claims from $4 per month.

• Projects from $7 per month.

• Analytics Plus optional.

FreshBooks

Best for: Solo architects and small studios that need easy invoicing, retainers, time tracking software, and client-friendly estimates without a heavy ERP. Built for client services with elegant time tracking and expense capture that roll straight into invoices. Great when you need polished proposals, deposits, and progress billing with minimal setup.

Key Features for Architects

• Project-based time & expense tracking: Log team time by project/task, attach receipts, mark as billable, and push straight to invoices.

• Progress & retainer invoicing: Request deposits/retainers, convert estimates to staged invoices, and automate reminders/late fees.

• Estimates, proposals, and approvals: Send branded proposals with scope, options, and e-sign; convert to projects in one click.

• Client portal & payments: Share a portal for estimates/invoices; accept ACH and cards; automate recurring invoices for long projects.

• Reports for architects: Project P&L, unbilled time/expenses, sales tax, cash flow, and profitability snapshots.

• Collaboration & accountant access: Add contractors/teammates with role-based permissions; give your accountant a free seat.

Pricing

Monthly plans (promo: “60% off for 4 months”)

• Lite: $8.40/mo - Up to 5 billable clients.

• Plus (Most Popular): $15.20/mo - Up to 50 billable clients; adds advanced automations.

• Premium: $26.00/mo - Unlimited billable clients; advanced reporting and workflow features.

• Select: Contact sales - Custom limits, dedicated support.

Yearly plans (promo shown includes a 10% discount)

• Lite: $181.44/yr

• Plus: $328.32/yr

• Premium: $561.60/yr

• Select: Contact sales

Note: Prices, currencies, and promotions vary by region and time. Always verify the latest numbers on the vendor’s site before purchasing.

Zoho Books

Best for: small to mid-size architecture firms that want clean project billing, retainers, and client/vendor portals inside an affordable, modern cloud suite. Part of the Zoho suite, so quotes, projects, and workflow automation live together. Use projects and tasks for budgeting and approvals, then push to invoices and real-time reports.

Key Features for Architects

• Projects, timesheets, and billable expenses: Log staff time, attach reimbursables, bill timesheets, and monitor project profitability from one place. Useful for phase-based jobs and reimbursable contracts.

• Estimates to staged invoices: Create quotes, enable progress invoicing, and convert to invoices by item or percentage for milestone billing.

• Retainers and advance payments: Take deposits and apply them over the life of the project for better cash flow control.

• Budgeting and cash-flow forecasting: Set project or firm budgets, forecast cash flow, and keep an eye on burn versus fee.

• Multi-currency & approvals: Handle international suppliers/clients, add custom approvals for purchases and sales.

• Client & vendor portals: Give stakeholders a portal to view invoices, make payments, and collaborate without email chaos.

• Fixed-asset management (Premium+) and advanced analytics (Ultimate): Track assets and run deeper BI when your studio grows.

Pricing

Monthly (billed monthly)

• Free: $0

• Standard: $12/org/month

• Professional: $24/org/month

• Premium: $36/org/month

• Elite: $129/org/month

• Ultimate: $249/org/month

  
  

Yearly (paid annually; price shown per org/month)

• Free: $0

• Standard: $10/org/month

• Professional: $20/org/month

• Premium: $30/org/month

• Elite: $100/org/month

• Ultimate: $200/org/month

Deltek Ajera

Best for: mid-size and large architecture or A&E firms that want an end-to-end, project-based accounting and practice management system with strong dashboards, WIP control, and AIA-style billing.

Deltek Ajera centralizes time, expenses, job cost, AP/AR, and financials around projects and phases. PMs see real-time fee burn, backlog, and profitability while accounting gets clean subconsultant tracking, retainers, and revenue recognition purpose-built for A&E workflows.

Key Features for Architects

• Project and phase budgeting: Build labor and subconsultant budgets by phase. Track fee burn, ETC, earned value, and margin at project, phase, and task levels.

• AIA-style invoicing and revenue: Percent complete, T&M, unit, and schedule-of-values billing. Handle retainers, change orders, write-ups/downs, and automated revenue recognition with WIP aging.

• Time, expense, and approvals: Web and mobile entry with role rates and cost rates. Multi-step approvals for PMs and principals. Reimbursables flow straight to invoices.

• Subconsultant management: Capture sub agreements, budgets, and pay apps. Map vendor bills to phases so sub costs hit the correct job cost buckets.

• Resource planning and utilization: Staff plans by role and person, forecasted hours and costs, utilization and realization KPIs, and capacity vs. fee dashboards.

• Core accounting and cash: AP/AR, purchase orders, bank recs, GL, fixed assets, and financial statements. Drill from P&L to the originating project transactions.

• Reporting and dashboards: Out-of-the-box A&E metrics such as backlog, DSO, effective multiplier, net labor multiplier, and project profitability. Ad-hoc report builder for partners.

• Payroll options and integrations: Optional payroll, plus connectors for common payroll providers and document management softwares. Data import tools for legacy systems.

Pricing

Ajera pricing is quote based and typically charged per employee with one-time onboarding for implementation, data migration, and training. Modules are bundled by firm needs such as Accounting, Project Management, Payroll, and Business Intelligence.

BQE CORE

Best for: architecture firms that want a project-centric platform combining time and expense, billing, budgets, WIP, and firm financials in one place (with strong dashboards for utilization, realization, and profitability).

BQE CORE (formerly BillQuick) is built around A/E workflows. PMs plan fees and schedules at the phase level, staff log time/expenses from desktop or mobile, and accounting turns progress into invoices with tight WIP control. You get job-costed P&L, subconsultant tracking, retainers, and automated revenue rules without bouncing between apps.

Key Features for Architects

• Project budgets and fee planning: Build labor budgets by phase/task with role rates, fee caps, planned hours, and ETC. See burn vs. fee, earned value, and margin in real time.

• Time, expenses, and approvals: Web and mobile capture with receipt OCR, mileage, per-diem, and multi-step approvals (employee → PM → finance). Billable flags flow straight to invoices.

• Progress, T&M, and SOV billing: Turn estimates or % complete into invoices by phase; handle retainers, write-ups/downs, and change-order style revisions; schedule-of-values for AIA-style billing.

• WIP and revenue management: Configurable revenue recognition (percent complete, T&M, milestones). Age and release WIP, hold phases, and defer revenue until approval.

• Subconsultant and vendor control: Track sub budgets and agreements; map vendor bills to phases; tie pay-when-paid to client receipts.

• Resource planning & utilization: Capacity planning by role/person, vacations/holidays, and forecasted labor cost vs. fee. Utilization, realization, effective multiplier, and backlog KPIs.

• Accounting & integrations: AP/AR, GL, bank rec, and financial statements available in suite; two-way integrations with QuickBooks Online/Enterprise and Xero if you keep accounting external.

• Dashboards & reporting: Out-of-the-box A/E dashboards (DSO, WIP, Net Labor Multiplier, profit by phase). Custom report designer and scheduled email packs for partners/PMs.

• Automation & AI helpers: Recurring invoices, late-fee rules, automated reminders, and built-in analytics to surface at-risk projects and overdue approvals.

Pricing

BQE CORE is quote-based. Pricing typically scales per user per month with add-ons for accounting, CRM, and HR, plus one-time onboarding (data migration, templates, and training). Volume discounts are common for larger teams.

Deltek Vantagepoint

Best for: mid to large architecture and engineering firms that need fully project-based accounting, resource planning, CRM, and time and expense in one AEC-focused system. PSA built for AEC firms with deep project accounting, resource planning, and WIP control. Manage opportunities to closeout in one place and align revenue recognition with contract methods.

Key Features for Architects

• Project accounting and WIP: Track budgets, fees, retainers, percent complete, and revenue recognition by project and phase. Portfolio and project dashboards keep margins visible.

• Resource planning: Plan people by role or named staff, balance workloads, and forecast capacity against fees to protect utilization and profitability.
  

• Time and expense: Web and mobile capture with approvals, audit trails, and direct flow to billing and project P&L.
  

• Billing for AEC: Progress billing, milestones, retainers, and change-order style adjustments so invoices match RIBA or AIA contracts.
  

• CRM and pursuits: Track opportunities, proposals, hit rates, and client contacts, then convert wins into active projects with inherited budgets and codes.
  

• Reporting and analytics: Project and firm-level KPIs, fee burn, backlog, utilization, and forecasting with configurable dashboards and security roles.
  

• Deployment options: Cloud or on-prem, with API and integrations to downstream tools in the AEC stack.
  

Pricing

Custom quote. Deltek does not publicly list Vantagepoint pricing and plans on marketplaces show pricing upon request only. Total cost depends on users, modules enabled, deployment, and implementation scope. Request a demo and a tailored quote from Deltek.

Sage Intacct

Best for: mid to large architecture firms that need true project accounting, multi-entity consolidation, and tight time and expense-to-billing workflows in a cloud ERP. A mid-market finance platform with strong multi-entity and dimensions for project, location, and department reporting. Automate revenue schedules, approvals, and dashboards for partners and PMs.

Key Features for Architects

• Project and contract accounting: Track fee, WIP, retainers, and revenue by project, phase, and task. Supports fixed fee, T&M, and milestone billing with percent complete and change-order style adjustments.

• Dimensional chart of accounts: Tag transactions with project, client, location, department, item, and more so reports answer real questions without a bloated COA.
  

• Revenue recognition: Automate ASC 606 rules for fixed fee and progress schedules; recognize revenue by percent complete, milestones, or events while keeping cash and GAAP views aligned.
  

• Time and expense to invoice: Web and mobile capture, approvals, billable flags, per-diem rules, and project rate cards that flow straight to invoices and project P&L.
  

• Purchasing and AP automation: Requisitions, POs, 3-way match, retainers, and vendor bills tied to projects; pay vendors via ACH with audit trails and attachments.
  

• Budgeting and forecasting: Build top-down fee budgets, import bottom-up plans, and compare burn vs fee with dashboards for principals, PMs, and finance.
  

• Multi-entity and consolidations: Roll up multi-office or multi-country entities with currency translation, intercompany eliminations, and local tax handling.
  

• Integrations and API: Connect CRM, proposal, and PM tools; sync opportunities to projects, push invoices to e-billing, and pipe actuals to your BI stack.
  

Pricing

Custom quote. Sage Intacct does not publish list pricing. Total cost depends on users, modules enabled, implementation scope, and support tier. Ask Sage for a demo and tailored proposal.

Oracle NetSuite

Best for: larger architecture firms that need all-in-one ERP with project accounting, resource management, and multi-entity financials in a single cloud platform. All-in-one ERP for firms that need project financials, CRM, and resource management under one cloud. Handle global multi-currency operations, advanced billing, and detailed profitability analytics.

Key Features for Architects

• Project and contract accounting: Track fee, WIP, retainage, and profitability by project, phase, and task. Supports fixed fee, T&M, milestones, and percent complete billing with change management.
  

• Progress billing and retainage: Build billing schedules from estimates or contracts, hold retainage, and release on certificates or milestones. Invoices roll up to client, project, and program.
  

• Time and expense to invoice: Web and mobile timesheets, approvals, billable flags, per-project rates, and expense policies that flow into billing and project P&L.
  

• Advanced revenue recognition: Automate ASC 606 for fixed fee and milestone projects. Parallel cash and GAAP views with audit trails.
  

• Resource planning: Allocate staff by role and skill, forecast utilization, and compare planned vs actual hours to protect margins.
  

• Procurement tied to projects: Requisitions, POs, 3-way match, vendor bills, and committed cost tracking at the project level.
  

• Budgeting and forecasting: Fee and cost budgets, EAC and ETC, burn vs fee dashboards for partners and PMs. Spreadsheet-style planning with live data.

• 
  

• Dimensional reporting: Use dimensions for project, client, office, department, and item so you can slice reports without a massive chart of accounts.
  

• Multi-entity and global: OneWorld consolidations, intercompany eliminations, multi-currency, and local tax for multi-office practices.
  

• Integrations and API: Open SuiteCloud platform to connect CRM, proposal, PM, and field tools. Prebuilt connectors available through partners.
  

Pricing

Custom quote. NetSuite prices by users and modules plus an implementation fee. Typical architecture stacks include Financials, Project Accounting or SuiteProjects (PSA), Advanced Revenue Management, and OneWorld for multi-entity. Contracts are annual and vary by firm size and scope.

Total Synergy

Best for: architecture and engineering firms that want project-based accounting, WIP control, and time and expense tied directly to invoicing and resource planning.

Synergy is a practice-management platform built for AEC teams. It links projects, phases, fees, resourcing, timesheets, and billing so PMs can see performance and cash flow in one place. It also connects with leading accounting suites for a smoother back-office handoff.

Key Features

• Project and phase job costing: Track budgets, fees, markups, and profitability by stage with live WIP and pre-billing controls.
  

• Invoicing and progress claims: Create fee-based or time and expense invoices, issue credits, and manage retainers and write-offs.
  

• Timesheets and expenses: Capture staff time, set rates, approve costs, and post directly to project financials.
  

• Resource planning & capacity: Schedule people by role or skill, balance workloads, and forecast availability against pipeline.
  

• Reporting & dashboards: Project P&L, utilization, WIP, AR, and fee burn to keep margins visible for principals and PMs.

• Accounting integrations: Connector options for Xero, MYOB, QuickBooks, and Sage to sync AR/AP and the GL.
  

Pricing

Custom quote. Synergy does not publish list pricing; firms request a tailored plan based on users and needed modules (e.g., resource planning, connectors).

BigTime

Best for: architecture and engineering firms that need PSA-level time and expense, WIP visibility, resource planning, and progress billing in one place.

Professional services platform that excels at time and expenses, rate cards, and margin tracking. Build budgets, route approvals, and automate invoices while keeping delivery, AR, and utilization aligned.

Key Features for Architects

• Project budgets, WIP, and profitability by client and job, with estimate vs. actuals and phase tracking.

• Time and expense capture with approvals, billable flags, receipt upload, and mobile entry that flows straight to invoices.

  
  

• Progress billing and retainers including percent complete, T&M, and fixed-fee schedules, plus AR and collections tracking.
  

• Resource planning and utilization to forecast capacity, spot over-allocations, and plan hiring or subcontracting.
  

• Dashboards and reports for fee burn, margin, and staff utilization; export to Excel or connect BI tools.
  

• Integrations with QuickBooks, Xero, Sage Intacct, popular payroll apps, and document storage.

Pricing

• Essentials: from $20 per user per month.

• Advanced: custom quote.

• Premier: custom quote.

• Enterprise: custom quote.

Pricing and promotions may vary by region and time. Please check the vendor’s current pricing page before purchase.

Monograph

Best for: architecture firms that want phase-based budgets, timesheets, forecasting, and invoicing designed specifically for AEC workflows.

Designed specifically for architecture practices with clear forecasting, work plans, and fee tracking. Connect time to budgets and see profit and staffing needs at a glance for every project.

Key Features for Architects

• Phase and fee tracking that mirrors architectural work breakdowns, with real-time budget vs. actuals.
  

• MoneyGantt connects schedules to budgets so timeline drift and overruns surface early.
  

• Time tracking and rate management with role-based rates and simple entry that improves compliance.
  

• Invoicing and payments from approved time and expenses, plus clean client-ready summaries.
  

• Resource planning and forecasting to see who is overloaded and project revenue run-rate.
  

• QuickBooks integration and streamlined reporting for principals and PMs.
  

Pricing

• Annual: $25 per user per month billed annually.

• Monthly: $30 per user per month.

• Price scales with seat count. The calculator shows a typical $25 to $300 per month range depending on team size. Free onboarding, support, and training are included.

Odoo Accounting

Best for: Growing architecture firms that want an all-in-one, ERP-style toolkit they can tailor to their process, with project accounting tightly connected to sales, projects, expenses, and documents.

Odoo Accounting slots into the wider Odoo suite, so your proposals, projects, timesheets, purchases, and invoices live in one system. Firms can track margin by project or phase, automate approvals, and customize fields and workflows without writing code. Multi-company and multi-currency support make it a solid choice for multi-office practices that need flexible controls and consolidated reporting.

Key Features for Architects

• Project based accounting with Analytic Accounts and Tags to track revenue, costs, and margin by project, phase, or work package.
  

• Timesheets to invoice: convert approved hours to invoices with rates by role or task; support for retainers and milestone billing.
  

• Vendor bills and OCR capture for materials and subs; three way match with Purchase Orders.
  

• Expense management on web and mobile with billable flag and rebilling to clients.
  

• Budgeting and cost controls using analytic budgets per project or department.
  

• Multi company and multi currency with consolidated reporting.

• Client portal for estimate approval, invoice payments, and document sharing.

• Bank feeds and reconciliation rules; automated reminders for overdue A R.
  

• Tight integration with Odoo Projects, Sales, Documents, Inventory, and Studio for tailor made fields and workflows.

Pricing

Monthly

• Free, single app: €0 (unlimited users)

• Standard: €14.80 per user/month - all Odoo apps on Odoo Online

• Special Plan: €22.40 per user/month
  

Yearly

• Free, single app: €0 (unlimited users)

• Standard: €11.90 per user/month - all Odoo apps on Odoo Online

• Special Plan: €17.90 per user/month
  

Wave Accounting

Best for: freelancers and very small architecture practices that need free invoicing and bookkeeping with the option to add payments and payroll later.

Wave delivers the essentials for keeping books tidy and sending professional invoices without the overhead of a full ERP. Bank feeds, basic reports, and receipt capture cover day-to-day needs, while optional payments and payroll add the pieces you can grow into. It is a lightweight option when project accounting is simple and budgets are tight.

Key Features for Architects

• Free core bookkeeping for small studios: Income, expenses, bank connections, basic reports.
  

• Estimates and invoicing with online payments: Automated reminders and recurring invoices for retainers.
  

• Receipt capture via mobile app: Categorize reimbursables and mark billable items.
  

• Vendor bills and basic A P tracking: Export to CSV for project allocation if needed.
  

• Cash flow, profit and loss, balance sheet, and sales tax reports.
  

• Optional online payments (cards/ACH) and add-on Payroll (US/Canada)

Pricing

• Starter: $0/month - core invoicing, estimates, basic bookkeeping

• Pro (Monthly): $9.50/month for the first 3 months, then $19/month

  Note in banner: “Save $28.50 off your first 3 months.”

• Pro (Annual): $190/year (billed annually)

Prices and promotions can change by region and time. Please verify on the vendor’s site.

FreeAgent

Best for: UK-based architects, freelancers, and small limited companies that want straightforward project invoicing, expense tracking, and UK tax workflows in one place.

FreeAgent focuses on making everyday accounting easy for UK practices. Track time and expenses by project, turn them into invoices, and stay on top of VAT, CIS, and Making Tax Digital requirements. Clear dashboards and mobile apps help small teams keep cash flow and compliance under control without a steep learning curve.

Key Features for Architects

• Project-level income and cost tracking with time, expenses, and mileage rolled into invoices.
  

• Smart Capture for receipts and bills with auto extraction and matching.
  

• Professional estimates and invoicing with online payments and automated reminders.
  

• Timesheets for staff and contractors; rebill approved time by task or rate card.
  

• Bank feeds & reconciliation plus a real-time cash-flow dashboard.
  

• UK tax workflows including VAT, CIS, and MTD support; payroll option depending on setup.
  

• Mobile apps for on-site expense capture and quick approvals.
  

• Free plan available through select UK banking partners.
  

Pricing

Plan type is chosen by business type. Prices exclude 20% VAT. 30-day free trial.

Limited company

• Monthly: £16.50/month (50% off first 6 months; crossed price £33).

• Annual: £165/year (equivalent £13.75/mo, 50% off first year; crossed price £330).
  

Partnership or LLP

• Monthly: £13.50/month (50% off first 6 months; crossed price £27).

• Annual: £135/year (50% off first year; crossed price £270).
  

Sole trader

• Monthly: £9.50/month (50% off first 6 months; crossed price £19).

• Annual: £95/year (50% off first year; crossed price £190).
  

Landlord

• Monthly: £5/month (50% off first 6 months; crossed price £10).

• Annual: £50/year (50% off first year; crossed price £100).
  

Free (bank-linked)

• £0.00 if you have a qualifying current account with NatWest, Royal Bank of Scotland, Ulster Bank, or a Mettle bank account (while eligibility is retained).
  

Optional add-ons (shown across pages)

• Unlimited receipt & bill captures

• Connect with Amazon

Frequently Asked Questions

Do I need a full ERP or will a lightweight tool be enough?

If your studio is under 10 people and billing is mostly T&M or simple milestones, a lightweight tool with time, expenses, and progress invoices is usually fine. Add-ons (payroll, payments) can cover gaps. If you manage multi-phase jobs, subs, retainage, WIP, and forecasts, step up to a project-based ERP/PSA.

How should architects set up phases for AIA/RIBA-style billing?

Create a project → phases → tasks structure. Budget fees at the phase level, tag time/expenses to phases, and use estimates → progress invoices by percent or line. Keep retainers as liabilities and apply them on each draw; track retainage separately so release is auditable.

What’s the cleanest way to capture reimbursables?

Require mobile receipt capture with a billable flag, map expense categories to projects/phases, and auto-push approved items to the next invoice. For subs, use POs + three-way match so vendor bills hit the correct job-cost bucket and flow to WIP.

How do we evaluate reporting before buying?

Ask vendors for a sandbox and verify you can pull: project P&L by phase, fee burn vs. budget, WIP/AR aging, and utilization. Check that reports use dimensions/tags (project, client, office) instead of a bloated chart of accounts, and that you can export CSV/API to your BI tool.

What’s the safest migration path from spreadsheets or legacy software?

Migrate in layers: chart of accounts, clients/projects/phases, opening balances, then open AR/AP and WIP. Run parallel billing for one cycle to validate numbers. Lock old periods, keep a read-only archive, and document invoice templates, rates, and approvals before cutover.